Competition Secretary

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Somerset Bowls Association Job Description - Competition Secretary

Purpose of the Job:

Ø  To run all National and County Competitions (listed in the Appendix)

Expenses:         

Ø  Fixed amount payable per annum (as agreed by the SBA Executive Board (EB)) to cover travel

Ø  Other expenses payable, to a ceiling agreed by SBA EB and verified by receipts

Reports to:

Ø  General Secretary

Jobholder’s Team:

Ø  Assistants for some or all of the main activities, in particular:

o   Running the competitions (perhaps one assistant per category (they could be divided up according to the Appendix))

o   Publishing the Players’ Yearbook

Main Responsibilities:

Ø  Maintaining the rules which govern the playing of the competitions

Ø  Attracting entries into all the competitions, and collecting and accounting for entry fees as directed by the Treasurer

Ø  Organising “audited” draws

Ø  Running the competitions, in particular organizing Finals Days

Ø  Advising Bowls England of national qualifiers and liaising with the qualifiers

Ø  Acquiring prizes, mementoes, certificates, etc. for presentation to winners

Ø  Maintaining a register, and ensuring safe custody, of perpetual trophies

Ø  Maintaining a record of any business conducted by competition committees, particularly those arbitrating on issues concerning rules and appeals

Ø  Gaining EB ratification for any assistants appointed, and managing, developing and co-ordinating them to support the jobholder in discharging these responsibilities

Ø  Consulting widely to generate ideas and plans for development

Ø  Managing these responsibilities within the budget set by the EB

Ø  Reporting quarterly to the EB and annually to the Communications Meeting (each April), Council Meeting (each October) and AGM (each November)

Measures of annual success:

Ø  Number of Entries per Competition

Ø  Completion of all competitions on schedule

Ø  Number of Tributes per Complaint

Ø  Income and expenditure against budget

Ø  Number of new ideas

Ø  Attendances at SBA meetings

Other close working relationships with:

Ø  Logistics Manager – who will arrange dates and venues to meet competition requirements

Ø  League Secretary – whose league programme will be included in the Players’ Yearbook

Ø  Match Secretary, whose fixture list will be published in the Players’ Yearbook

Ø  Performance Manager, to provide names of best competition performers.

Ø  Marketing Manager:

o   (or their Publicity and Press Officer) for the reporting of competition news

o   (or their Web Site Manager) to keep up-to-date results on the web.

Other important relationships with:

Ø  Umpires’ Organizations, for the appointment of umpires when required.

Ø  Treasurer for the receipt of entry fees and award of prizes

Ø  Logistics Manager (or any Presentations’ Secretary) regarding the presentation of prizes

Desirable Jobholder Qualities:

Ø  A strong interest in competitive bowls

Ø  Experience of playing in latter stages of county competitions

Ø  Good organizational skills

Ø  Good communication & interpersonal skills

Ø  Good computer skills (in particular, with spreadsheets & word processing)

Ø  Familiarity with budgetary processes

Ø  E-mail, telephone and mobile phone facilities

Ø  Personal mobility

I …………………………………………………………………….. (Jobholder’s name)

understand and agree to these responsibilities.

Signed …………………………………………..  Date ………………

Appendix. Competitions to be staged:

SBAJD (Comp) 1.5 (Sept. ’08)