League Secretary

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Somerset Bowls Association Job Description  -  League Secretary

Purpose of the Job:

Ø  To run all County Leagues

Expenses:      

Ø  Fixed amount payable per annum (as agreed by the SBA Executive Board (EB)) to cover travel

Ø  Other expenses payable, to a ceiling agreed by SBA EB and verified by receipts

Reports to:

Ø  General Secretary

Jobholder’s Team:

Ø   Assistants for some or all of the main activities, organized on a league &/or regional basis

Main Responsibilities:

Ø  Maintaining the rules which govern the playing of the leagues (As at 2008, there is only one said league, the SCBA County League. However, there may be other opportunities to explore.) 

Ø  Retaining existing teams and attracting new entrants to the league(s)

Ø  Collecting and accounting for entry fees as directed by the Treasurer

Ø  Organising league fixtures

Ø  Running the leagues on a day-to-day basis, ensuring results and up-to-date league tables are published and any promotions and relegations understood and actioned

Ø  Acquiring prizes, mementoes, certificates, etc. for presentation to winners

Ø  Maintaining a register, and ensuring safe custody, of perpetual trophies

Ø  Maintaining a record of any business conducted by league committees

Ø  Gaining EB ratification for any assistants appointed, and managing, developing and co-ordinating them to support the jobholder in discharging these responsibilities

Ø  Consulting widely to generate ideas and plans for development

Ø  Managing these responsibilities within the budget set by the EB

Ø  Reporting quarterly to the EB and annually to the Communications Meeting (each April), Council Meeting (each October) and AGM (each November)

Measures of annual success:

Ø  Number of entries per league

Ø  Completion of all league fixtures on schedule

Ø  Number of Tributes per Complaint

Ø  Income and expenditure against budget

Ø  Number of new ideas

Ø  Attendances at meetings

Other close working relationships with:

Ø  Logistics Manager – who will arrange dates to meet league requirements

Ø  Competition Secretary (or their Player’s Yearbook Secretary) for the inclusion of the league programmes

Ø  Marketing Manager:

o   (or their Publicity and Press Officer) for the reporting of league news

o   (or their Web Site Manager) to keep up-to-date results on the web.

Other important relationships with:

Ø  Treasurer for the receipt of entry fees and award of prizes

Ø  Logistics Manager (or their Presentations’ Secretary) regarding the presentation of prizes

Desirable Jobholder Qualities:

Ø  A strong interest, and experience of playing in competitive league bowls

Ø  Good organizational skills

Ø  Good communication & interpersonal skills

Ø  Good computer skills (in particular, with spreadsheets & word processing)

Ø  Familiarity with budgetary processes

Ø  E-mail, telephone and mobile phone facilities

Ø  (This job might suit a candidate with restricted mobility.)

I …………………………………………………………………….. (Jobholder’s name)

understand and agree to these responsibilities.

Signed …………………………………………..  Date ………………

SBAJD (Lgue) 1.3 (Sept. ’08)