Logistics Manager

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Somerset Bowls Association Job Description  -  Logistics Manager

Purpose of the Job:

Ø  To schedule and locate all events, on and off the green

Expenses:         

Ø  Fixed amount payable per annum (as agreed by the SBA Executive Board (EB)) to cover travel

Ø  Other expenses payable, to a ceiling agreed by SBA EB and verified by receipts

Reports to:

Ø  General Secretary

Jobholder’s Team:

Ø  Assistants for some or all of the main activities, in particular:

o   Presentations’ Secretary

o   Greens’ Advisor

Main Responsibilities:

Ø  Developing, maintaining and rolling forward a calendar of all events, particularly those listed in the Appendix, taking account of World Bowls, Bowls England, and South Western Counties diaries

Ø  Ensuring the greens of the county are fit for the purpose, and in particular arranging suitable venues to stage the scheduled events

Ø  Communicating the calendar (with venues) unambiguously to all Executive Board members

Ø  Ensuring relevant Presidential attendance

Ø  Responding imaginatively to external changes to event schedules and venue suitability

Ø  Arranging (an) Annual Celebration event(s) for the presentations of Bowls England to the bowlers of Somerset and of prizes to prizewinners

Ø  Maintaining a record of any business conducted by logistics committees

Ø  Gaining EB ratification for any assistants appointed, and managing, developing and co-ordinating them to support the jobholder in discharging these responsibilities

Ø  Consulting widely to generate ideas and plans for development

Ø  Managing these responsibilities within the budget set by the EB

Ø  Reporting quarterly to the EB and annually to the Communications Meeting (each April), Council Meeting (each October) and AGM (each November)

Measures of annual success:

Ø  Minimal incidence of clashes of key events

Ø  Number of Tributes per Complaint

Ø  Income and expenditure against budget

Ø  Number of new ideas

Ø  Attendances at meetings

Other close working relationships with:

Ø  Competition Secretary – who will require dates and venues for competitions

Ø  League Secretary – who will require league dates

Ø  Match Secretary – with whom suitable dates and venues will have to be agreed

Ø  Club Officers, with regard to arranging venues

Ø  Presidents, to ensure their attendance at key events.

Other important relationships with:

Ø  Marketing Manager (or their Web Site Manager) to keep up-to-date calendar of future events on the web.

Desirable Jobholder Qualities:

Ø  Excellent organizational skills

Ø  Excellent communication & interpersonal skills

Ø  E-mail, telephone and mobile phone facilities

Ø  (This job might suit a candidate with restricted mobility.)

I …………………………………………………………………….. (Jobholder’s name)

understand and agree to these responsibilities.

Signed …………………………………………..  Date ………………

Appendix. Main events to be scheduled include:

Ø  National and County competitions (administered by the Competition Secretary) and leagues (administered by the League Secretary)

Ø  National and Inter County competitions (administered by Bowls England)

Ø  Match programme (for Friendly, Executive and Presidential matches)

Ø  Annual and Special General Meetings and Celebratory events of the association

Ø  EB and Council Meetings

SBAJD (Logis) 1.3 (Sept. ’08)